SafeCom Billing
Recover billable expenses from print, copy, scan,
e-mail and fax jobs
SafeCom Billing is an application where users can associate a billing code with any print and copy job. Based on the billing code and the job information tracked by the SafeCom Billing solution subsequent cost recovery is now easier than ever.
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SafeCom Billing
| On devices with an internal SafeCom solution, such as HP LaserJet mfps (Multi Function Printers), it is possible to recover billable expenses from not just print and copy jobs, but also from fax, scan and e-mail jobs. |
As companies and organisations focus on print and copy costs, they should not forget that some of these costs can be recovered as billable expenses.
An engineering company may want to track how much is being printed and copied in connection with the different projects and use this to invoice accordingly. A law firm for example may want to invoice clients for printing and copying. |
SafeCom Billing Benefits
- Recover billable expenses from print, copy, scan, e-mail and fax jobs
- No client installation required
- Scalable and enterprise-ready
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- Easy to learn and use with consistent web interface
- Supports the patented SafeCom Pull Print technology
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How SafeCom Billing works
The association of billing code and job happens after the job is completed and is done by the user via a convenient personal SafeCom Billing web page. The web page offers easy selection with unlimited personal favorite billing codes and ready access to the 10 last used billing codes. Global search on billing code and description is also possible and prevents use of undefined codes.
As a service to the user a reminder can be sent by e-mail, when it is time to select billing codes. The e-mail includes a direct link to the personal SafeCom Billing web page where the user’s jobs are listed in chronological order with job date, job type, device name and number of pages. To assist the user’s memory, print jobs appear with document title, scan jobs appear with their destination folder, e-mail jobs appear with the subject and e-mail address of the receiver and fax jobs appear with the fax number of the receiver. |
The user can choose to receive reminders as soon a job completes, or when job completes and there are the specified number of unbilled jobs. During periods with no billable jobs the user can disable the reminder.
The SafeCom Billing web page concept gives users a consistent and easy to use device independent interface for associating billing codes with the different job types. Correcting a previous choice of billing code is also accomplished through the same interface. As a result users can work effectively and MFPs are freed up faster as the process of choosing billing codes is not done at the MFP, but at the user’s computer.
SafeCom Billing only requires software to be installed on a Windows server. Setup can be limited to adding or modifying one or more shared printers. |
Characteristics
- Alphanumeric billing codes with optional description for easy identification.
- Global search on billing code and description.
- Scheduled import of billing codes for easy administration.
- Validation of billing codes to prevent use of undefined codes.
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- Easy selection with unlimited personal favorite billing codes and ready access to the 10 last used billing codes.
- Fast to learn with consistent web interface.
- Builds on and supplements existing and proven SafeCom technology.
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Areas of Application
- Any company or organisation wanting to recover billable expenses.
- Engineering companies wanting to track how much is printed and copied on each project and use this for cost recovery.
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- Law firms wanting to invoice clients for the print, copy, scan, e-mail and fax jobs done in connection with their case.
- Advertising bureau - auditor/accountant - consulting firms, who want to bill the use of print, copy, fax, scan and e-mail jobs.
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Identification Methods
Pull Print and Copy Control requires users to be identified at the printer. Please contact us to hear about other methods than those below:
- User code (1-10 digits)
- Magnetic Card (Track 2)
- Cotag Proximity Card
- EM41xx Proximity Card
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- HID Proximity Card
- HITAG Proximity Card
- Indala Proximity Card
- Legic Proximity Card
- Mifare Proximity Card
- NEDAP Proximity Card
- TITAN Proximity Card
- UNIQUE Proximity Card
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Printer Compatibility Print Datasheet PDF
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